Calendly Reviews

Pros

I like how easy calendly is to use and how quick prospects can schedule meetings without having to speak to me. It makes a ton of sense for running meetings and integrating with my calendar so I can simply wake up and have meetings set. It provides enough options to find meeting times and allows for flexibility in rescheduling.

Cons

I wish there was a way for people to reach me quickly and efficiently in the program if they have any other requests or questions for our meeting.

Pros

My favorite thing about Calendly is it works smoothly and is super-simple: no learning curve, no “onboarding,” and no training needed.

I choose the days and time slots that I want to make available for consultations. Calendly puts it together in a visual calendar that makes it easy for clients to schedule a meeting. Since many of my appointments are potential new clients, I love that the software doesn’t ask them for a long list of personal information.

All they need to is choose a time, then enter their name, email address, and phone number (with an optional space for notes). Then Calendly immediately sends me an email letting me know that I have a new consultation scheduled.

The best part? It’s a breeze to embed the scheduling calendar on my WordPress site. Just drop the link in as an embed code, and it’s live - and looks great.

I’ve been using Calendly for years and they’ve never charged me a dime. Its “Always free” plan is actually free (if you only need the basics).

Cons

I don’t have any serious complaints. It would be nice to have more design options, however, the preset design looks good so it’s not a pressing issue.

Alternatives Considered

HubSpot CRM

Reasons for Switching to Calendly

I don’t think anyone can argue HubSpot’s awesomeness. But as a freelancer, I needed something simpler with no training required. I chose Calendly over Hubspot for it’s quick onboarding and simplicity, which is better for my needs.

Pros

It was good until I tried to upgrade. Then it all turned south.

Cons

The customer service or more appropriately lack there of.

Pros

I love that it's so easy to set up and use, always up to date with my calendar and it really helps me to quickly get more meetings with potential customers.

Cons

That it was not integrated in our company internal system

Pros

I love how easy it is for someone to go through my pre made link to schedule a meeting at a time when I am free. I have to handle tons of meetings every week and handling all schedules can get hard but Calendly has made it easy. I just have a 30 minute meeting link that I have posted on my website and anyone who wants a meeting can directly schedule from there and I can get the meeting details. I really love this feature.

Cons

I can't think of any cons about Calendly but it would be better if the meeting scheduling page had few things for easy scheduling. Sometimes people struggle to successfully schedule a meeting because of many texts, buttons.

Pros

It makes scheduling interviews easier. We are able to create events where we can have our employees schedule a time slot if they wish to attend our in person events.

Cons

It can be sometimes complicated to navigate through.

Pros

I enjoyed being able to efficiently set appointments and the reminders setting. Compared to similar products, Calendly was most user friendly.

Cons

Nothing in particular, this was the easiest product I have used for appointment setting.

Pros

It just works. The ease-of-use for Calendly is fantastic, for both the user and any clients who visit the user's calendar.

Cons

It's another additional cost that isn't a native feature for enterprise email systems. This isn't a con against Calendly.

Alternatives Considered

Microsoft Bookings

Reasons for Switching to Calendly

Calendly is tailored toward individual calendars, Bookings is tailored for what seems like a salon-type environment.

Pros

I love being able to set up a range of available meeting times that might work for a client!

Cons

I haven't found any downside. I love the app.

Alternatives Considered

Google Meet

Reasons for Switching to Calendly

I have a number of clients that use it, so I decided to try it first.

Pros

I like how intuitive it is to use Calendly

Cons

I was hoping the free version would allow for more customization

Pros

Calendly solves so many challenges, for me, my team, and even for our prospects and clients too. The back and forth of looking at calendars, sending days/times of availability, having time zones misinterpreted, the times sent have since been filled, etc etc etc are no more. This is a HUGE time and headache saver!! Not to mention, they’ve added so many incredible integrations that anytime our clients have semi customized needs around scheduling, Calendly is always the first place we check for a solution - and 9 times out of 10 it’s a perfect fit, for a fraction of the cost of custom developing something.

Cons

It’s so hard to put a finger on anything I would improve. Ive been using Calendly for years and didn’t realize how robust some of the integrations were and have become, so maybe some additional education around those would be super beneficial to users like me who didn’t even know how much more they were missing out on.

Alternatives Considered

HubSpot Marketing Hub

Reasons for Switching to Calendly

Price, ease of use, robust integrations, simple clean UI, great customer support

Pros

My favourite part of calendly is the ability to set a variety of appointment types, and even include paid appointments which all integrate directly into my calendar

Cons

I'm not sure there is a con here. I wanted group scheduling for meetings, and now they have it - even though I haven't used it as yet.

Pros

I think once you get acclimated with Calendly it is very easy to use. They make it so that you can manage your availability with easy, "mass apply" settings to different appointment types. I also really appreciate that you can have many different types of appointment types, we do different types of meetings and so we can set individual parameters with specific types of appointments. I think it is also valuable to be able to have both public and "hidden" appointments for your individual needs.

Cons

I do feel they could develop more direct app integrations, rather than making apps go through a Zapier integration. I personally don't love using Zapier, but I do appreciate being able to integrate the software with things I commonly use.

Alternatives Considered

Acuity Scheduling

Reasons for Switching to Calendly

My deciding factor was completely because Acuity doesn't allow for one-time use links, at least at the time I researched it.

Pros

Calendly is the absolute MOST user friendly scheduling software on the internet. You can set up an appointment scheduler in a very short time, it's very appealing to the eye, and it's super easy to use for the client as well.

Cons

Honesly Calendly nails this software and is the leader in their field. I use calendly for my Graphic Design company and I use another software for my consulting firm. The consulting company's software is less user friendly, and more complicated, but it seems to have a ton of customization. Calendly doesn't seem to have this much customization, however, if you're just starting out and need ONE, TWO, or even THREE appointment types, Calendly is perfect.

Alternatives Considered

Acuity Scheduling

Reasons for Switching to Calendly

I needed to differentiate my graphic design calendar app from my consulting calendar app and felt that having two profiles on Acuity would be kind of a nightmare, switching between accounts to do something. Second, I don't need a complicated scheduling application for my Graphic Design business, where I don't charge for meeting my clients. You can certainly add this feature, but I just don't need it. I have a few meeting types and I can send someone a 30 minute, an hour, or a two hour meeting invite. That's IT. It's integrated with Zoom so everything can be safe and remote. Lastly, again, I needed something that I could go to the page and be logged in immediately, instead of switching accounts. Keeping my business applications separate here made a lot of sense.

Pros

I love that I can set up many types of events, give them titles that make sense to me, and color-code them. I also love that I can customize the questions clients will answer when scheduling, and customize the reminders they receive. I also love that I can hide events from my main page, so I can target who I send the link to schedule certain kind of appointments.

Cons

Sometimes when there's a recurring event on my calendar that gets cancelled, my availability in Calendly will still show that time slot as busy. It doesn't happen often, but when it does I have to use a work-around and it takes more time to schedule something into that vacated spot.

Alternatives Considered

TimeTap, Acuity Scheduling and Schedulicity

Reasons for Switching to Calendly

I chose Calendly because I tried the free version of Calendly and loved the experience. While reviewing other apps, some were more geared to offering online classes (which is not what my firm needed). Others seemed to be very complicated, so I liked the simplicity of Calendly compared to those other options - Calendly managed to have many features and options but still keep it pretty clean and simple.

Pros

Calendly changed our booking disarray into consistent productivity. Its easy-to-understand arrangement, particularly during the free preliminary, quickly explained its convenience. Sharing booking joins across messages, site, and interchanges became easy, making gatherings a breeze for clients and partners.

Cons

While without a cutoff booking highlight for every particular client email or past appointments block, it doesn't offer arrangement following in light of set numbers per client email, making it marginally prohibitive. In any case, its easy to use interface, despite the fact that having a slight expectation to learn and adapt for those new to schedule administrations, stays simple to explore.

Alternatives Considered

Acuity Scheduling

Reasons for Choosing Calendly

One click meeting scheduling is very much effective which works great in Calendly

Switched From

Google Calendar

Reasons for Switching to Calendly

Calendly seemed more user friendly and coped with our staffs and were easy to learn

Pros

Minimizes the hassle of setting up a conversation and has saved me a lot of time & mental bandwidth!Simple UI/UX, been using the tool for 4+ years now.Customizable workflows are a great value add.

Cons

The pricing plans are not enticing enough to upgrade. Limited analytics offered (click-through rates, meeting frequency, day-to-day time spent, etc. can be shared with the user)

Alternatives Considered

Ebsta

Switched From

Ebsta and HubSpot CRM

Reasons for Switching to Calendly

Superior quality + the free plan of Calendly is very powerful!

Pros

I love how easy it is to use and set my Calendly. I've used the free plan for a little bit but it didn't take long until I made the change for the actual plan. Every single one of my services starts with Calendly. I use it daily to manage my schedule and book online clients. It has been a blessing thus far!

Cons

Sometimes, there are schedule bugs with my google calendar. For instance, it says that I am full or unavailable but I actually am so sometimes I can loose some time discussing with clients about my schedule when Calendly is suppose to take care of that!

Alternatives Considered

7shifts, Jane and Connecteam

Reasons for Switching to Calendly

Easier, not that expensive and without all the complicated functions.

Pros

I like how Calendly integrates to icloud. Its simple interface and easy-to-create events features makes it a must-have app for all your appointments (also great for paid consultation/lessons as you can collect money from the app (paid version only)).

It is easy to create an event type (one-on-one or group), and there lots of options available : event duration date range, even time zone.

I like how easy it is to apply an appointment to dates / intervals / specific recurring days and how you can implement buffers (before and after events)

You can ask invitees questions before the appointment, which is nice to have, since it allows you to save time once your client is online.

I immensely appreciate how Calendly offers all types of notification options (email reminders, follow-up and text reminders.)

When creating an event, you can choose what type of location you want (in-person, phone call, google meet, zoom.) You don't have to get in touch with your invitee to tell them how you want to meet them.

You can add Calendly to your website (even the free version) through a small widget, which makes it easy for your clients to get in touch.

Cons

Most integrations are only available on paid plans, and the free version is very limited but the company also needs to make money, so that's very understandable.

Pros

I am able to connect Calendly to various software resulting in a diverse range of applications. Appointment booking with a simple email. I love the user friendly interface, it is easy to use.

Cons

Having used Calendly for the past year, there honestly isn't anything I don't like about it. Their enhancements are super consistent and it has definitely served its purpose.

Pros

We like the roundrobin feature with priority labeling per assigned staff. Native integration to Google calendar and google meet. Customisable notification reminder. Buffer setup and appointment groupings.

Cons

There's no limit booking feature per specific client email or block email that has previously been booked. There's no Appointment tracking to limit based on the number set per client email. Quite expensive to order seat per staff.

Alternatives Considered

Acuity Scheduling

Reasons for Switching to Calendly

Most commonly used and our clients and staff are familiar with it. We like the round robin feature and ability to manage group calendars.

Pros

TheThe best thing about Calendly is the ability to set schedules for specific event types! You can set blackout dates, available times, control meeting lengths, automatically add buffer time, limit the number of events scheduled for a single day, and more. This is perfect for setting up live events or meetings on an ongoing basis, but giving yourself enough heads up and flexibility to be in control. You basically give prospective customer the freedom to choose a date and time--but ensure that it fits in your schedule, too. Use this to schedule live demos with clients, training events, or even webinars. It's a great tool, especially for small sales teams that need a controlled flow of sales calls/demos.

Cons

Calendly is restrictive in analytics; for instance, I can't easily see how many people clicked to schedule an event, but didn't follow through. It's also difficult from a user interface standpoint. I find myself looking for settings and menus that are hidden within the slick, clean interface. On the scheduling side, it's pretty easy for clients to schedule events, but you can't customize the date picker--and that's really unfortunate, because I'd like to use it in more places but can't customize the look and feel or functionality.

Pros

Great interface: Calendly feels modern and intuitive, it is extremely easy to find what you are looking for and accomplish the tasks you need.Feels modern: The whole experience in Calendly feels fresh and modern, while this might not be important to some people, when you use something on a daily basis it definitely feels good.Easy to manage: Managing multiple calendars and team members is easy, you have all the options at hand and you can make changes, creates new calendars, add team members in few clicks.Automations: The automation options are great, although they could be better. For a basic user

Cons

Would be great to have some extra Zaps to be used in Zapier, right now the existing options are limiting to a point where you need to integrate other tools to be able to accomplish certain workflows.After creating a calendar and defining the type, you can't really change it, instead you have to create a brand new calendar from scratch, quite annoying to figure this out after you have created and configured everything.

Pros

I have been able to fully customize my appointment scheduling, from the times that I'm available to take appointments, to the types of appointments and when, to how far out meetings can be scheduled, location, etc. Providing specific instructions to attendees depending on the type of meeting they select, asking questions to give me more information before the call, and so forth. Also, it is an efficiency booster because I can avoid the "when are you available" conversation completely and because of the email reminders, I have fewer instances of no-shows.

Cons

I do believe that it's a bit expensive for the service it provides. There are also a lot of features that I don't use, because I don't know how to or the value of them. Calendly could do a better job engaging and educating it's users to use the full functionality (and maybe make the price a better value for the service).

Pros

Is it so easy for my occasional clients to set up video conference calls or one-on-one counseling calls, or group meetings with my company and our various producers spread between Tx and Ca.

One link, and it sends the appointment to my email AND Google calendar, and has a feature that allows the client to reschedule if needed. Another huge plus is the buffering. I can allow for meetings and calls that run extra long. This is very flexible and I can change it on a daily basis.

Set up is fast and easy, you can have multiple events that can be scheduled.

And that's the free account. If you upgrade, you can integrate with many apps and even book paid appointments through the system (Stripe only, tho).

Cloud based, so you don't have to download (yet another) android app. That's a big plus for me, as I do 95% of my work in a browser on a PC.

I have yet to need to contact their customer support, so I gave then 5 stars there, as I find it easy to use.

Cost to use is quite low, compared to other scheduling websites.

Cons

One big issue I have is, I use Opera as my main browser and it dislikes Google. So to use Calendy you need to use Chrome or Firefox to set things up and access all the features.

This is more of a Google issue, not Calendy.

In the paid appointment extra, they only take "Stripe" - if they ever add Square then it'll be well rounded out.

Payment for the level you want is on an annual basis, not month-to-month, so I consider that a negative.