SAP Business One

Pros

With one of the greatest systems for in-app modification via user-defined fields, this tiny program covers everything from purchasing to inventory to production to sales to accounting support.

Cons

Smaller companies may balk at the initial expenditure required to implement SAP Business One because of the software's high price tag.

Pros

The most popular ERP solution. SAP count all experience received though years to deliver maximum of reliability and industry standarts. Starts with CRM, it includes ever service worksheets and time management. IFRS compliant general ledger book and reporting capability. Reliable inventory data and estimate creation.

Cons

It is expencive twice of average but worth of every penny. Native web browser could be sometimes issue to be notified you local network security rules. Good to have integration not only Microsoft 365 emails but probably custom SAP domain.

Pros

Accounting software and order process is great. Very complex system and very customizable if you are willing to spend endless amounts of money. Great search functions within the system. Authorizations and change log tracking to every document are really great. It is a software for complicated businesses for sure.

Cons

All the SAP "Gold Partners" are awful. Absolutely the worst part. The partners are all dramatically under trained in this ERP. Launching this system is a nightmare. Be ready for years of hell before it dials in. You must have a full team of amazing professionals to launch this. You will need a phenomenal accounting team, computer team, sales team, warehouse team, and management team to survive onboarding this software. If you don't have experts in each position that are really good, this software will drown you. After 4 years we have it pretty dialed in. It still leaves a LOT to be desired. No WMS is a REAL killer for this software.

I would NOT recommend for any company under 40-50 employees. Be prepared to spend a lot of money on apps and add-ons to get it where you need it. SAP B1 will eat your cash like Oscar the grouch and cookies.

Alternatives Considered

Reasons for Choosing SAP Business One

Switched From

Pros

Very complete tool for Accounting and reporting, with great personalisation but you need both a consultant and a technician to set it the correct way to ensure you get what you need.

Cons

Graphic wise is a bit boring and old fashioned, not the nicest accounting tool around.

Pros

- I have taken part in SAP Business One implementation of over 30 companies in various industries in my 8 years experience as a SAP Business One Consultant. I can confidently say that this is a more than sufficient ERP solution for small and medium sized entities. It has all the business areas covered in one system. Some of this business areas/modules include: finance, inventory, supply chain(sales and procurement), producing, CRM, project management etc.- One of the main strengths that SAP Business One is known for is the customization capabilities it comes with. There are numerous customization tools that helps us consultants tailor the product to a specific customer's needs. Consultants can create custom queries, crystal reports, formatted searches(FMS), approval procedures, alerts, user defined fields, user defined tables, user defined objects. controls etc. - You can easily integrate SAP Business One to other external applications to seamlessly send data between eternal applications to SAP Business One. An example of this, you can have an external app used by sales people at the field to book orders. The orders can then be pulled into SAP in the order table. This can be a good way to save money on SAP B1 license costs.

Cons

- It is not a very affordable ERP option for most small companies. The cost of licenses and the implementation cost can be a heavy investment.

Alternatives Considered

Reasons for Switching to SAP Business One

Pros

Users' actions are all recorded and cannot be undone, making it useful for reviewing the entire image.

Cons

SAP Business One has limited database capabilities and is tough to integrate.

Pros

The reporting tools in SAP Business One are fantastic, and I highly recommend them. I am able to create reports on a wide range of subjects, which has really aided my performance monitoring and decision-making. Sap business one has made it much simpler for us to run our company. Assist us in keeping track of our stock and making sure we don't waste money on unneeded expenses.

Cons

The Human Resources Management subfield is a little corner of the business world. There is less emphasis on production planning when compared to SAP's All-in-One Software. In addition, accessibility via mobile devices presents a number of difficulties.

Pros

I like the most about sap business one that we have all the finance information

Cons

I like at least about Sap, easy way to create invoice

Pros

one of the best flexible ERP system i have seen where it can be customized easily. Also it can be used for both small and mid sized companies

Cons

Auto upgrade is a lag...if that can be included it will be one of the best in market

Pros

Very useful, great connectivity, is a must have product

Cons

I don't have thinks that i don't like about this product

Pros

I love how customizable SAP products are. Most of the time, with other tools, you're conformed with the boundaries of the product, whereas with SAP, we've been able to customize everything that comes with it to fit our needs, and even set up the product to work in tandem with processes we have that rely on other tools.

Cons

I think the support aspect needs a bit of improvement. We could definitely benefit from having people to help with issues and councel us as to how else we can use the product.

Pros

SAP Business One is all-in-one tool for small and medium-sized businesses. It helps you deal with everything from sales and buying stuff to planning, HR, money stuff, safety, and quality control. Plus, it gives each department their own access, so your secrets stay safe, and you don't accidentally mess up important data. It's basically the go-to choice for smaller businesses trying to keep their operations smooth and secure in today's data-focused world.

Cons

At first, using the system felt like trying to solve a puzzle because it had a few tricky steps to figure out before you could get where you wanted. But here's the cool part: if you put in the time and effort, stayed focused, and just didn't give up, something pretty amazing happened. As you got used to the system and started to understand how it worked, it suddenly felt a whole lot easier and kind of like second nature.And guess what? You started nailing your orders! Everything just fell into place, and you were doing things exactly the way they needed to be done. It was like going from total confusion to becoming a pro at it after going through that learning curve.

Pros

We found the transition to SAP B1 to be unexpectedly easy. Visual business maps (workflows, relationship maps) helped new users both learn the system initially as well as audit and follow through with order to cash processes long after we had learned the system. SAP B1 (along with OptiPro WMS) allows us to have clear visibility to our inventory throughout our 4-warehouse network, which in turn helps us better manage our purchasing. Lot control is far simpler than with other similar systems. We have room to grow within SAP B1, as we know there are many features we haven't yet implemented. Very happy with the customer support we receive as well.

Cons

We don't find the standard layout for financial reports to align with our needs. While these reports can be customized, the output doesn't export well to Excel. Easy to work around this through a template we created. We feel that if this is our biggest "dislike", the product is pretty much a slam dunk for our business.

Pros

Excellent in end to end automation and critical in real-time reporting. Integrates with every SAP product, especially data from Concur transfers easily and smoothly. Haven't seen any mistakes and every transaction can be traced. And on the other hand, getting support from customer service works, also lots of users in forums helps when stuck somewhere.

Cons

Instead of personalisation, making a default screen for everybody in the same company, and even in the same team would be better. Each time I see another user with same system, it feels like I am using another system. Even the colours may vary, that's frustrating sometimes.

Pros

I like that you can automate accounting processes, and create financial reports, and also that it keeps track of sales leads are really useful, manages the customer database and monitors sales activities

Cons

the price you pay monthly for me is a little expensive although it helps a lot with business so I continue paying, also I don´t like that for an upgrade or new feature you have to pay

Pros

SAP Business One is reliable and accurate when it comes to manageing all inventories across different warehouses

Cons

SAP Business One's user interface is mediocre

Pros

Offer real-time analysis of data with useful reports

Cons

Sometimes the support is slow. A ticket was generated to ask a something

Pros

Products are always accounted for and if anything goes missing we will know around what date it went missing allowing us to know exactly what dates of cameras to go through

Cons

It was very difficult to learn took a lot of mistakes in my part to eventually know what not to do

Pros

Simple design, easy to get the hang of using. Keeps invoicing and accounting organized. I can do everything in one place: entering card payments, ACH, check deposits, invoicing, collections, and customer credit holds, etc.

Cons

It has slow days and glitches/crashes monthly. Our IT guy is always having to reboot the server. Looks a bit outdated. Every hour it freezes for a few minutes on the top of the hour. Sometimes I am in the middle of a payment at this moment, and it processes the customers card, but doesn't post the payment in their SAP customer account and it's a pain to refund and rerun the card. I now avoid doing payments from 1:00-1:03, 2:00-2:03 etc.

Pros

The reporting in SAP Business One is amazing. I can get insights into my department's responsibilities that I never thought possible.

Cons

The price can be a bit steep. It's not the most affordable ERP system on the market.

Pros

SAP Business One is one of the best ERP systems, it gives many features that help any business type. The billing and invoicing is very smooth and I like the approval cycles it can be done easily and works smoothly so you can approve or reject any transaction anywhere using any device.

Cons

SAP Business One is not easy to use and hard to learn it has many complex features. The reporting module is somehow complex especially when trying to build advanced and complex reports.

Pros

SAP Business One has the deep ability to customize the system, we customized it to a level Like it was made especially for us.

Cons

I worked for a good period of time on this system and I didn't find any disadvantage.

Pros

What I like most about it is a logo of it

Cons

Protected authorized analysis databaseSafety preferences

Alternatives Considered

Reasons for Switching to SAP Business One

Pros

SBO is easy to use. It has a multi-currency option in transactions, which is crucial for organizations working with many currencies. The user interface is available in many languages. Reports are easy to produce and the details level is customizable.

Cons

Trial Balance doesn't have the option to see Foreign Currency, Local currency, and System Currency in one report. You can not hide the accounts that aren't used form the accounts list.

Pros

As a civil procurement engineer, I like the procurement and supply chain in SAP, it is easy to use and very practical. I like how easily you can make purchase orders from the site far away from the main office and the procurement manager can approve them easily.

Cons

This software is somehow hard to implement and hard to learn. Also, we had some problems with the consultant and we failed to go live.

Pros

The aspect I appreciate most about SAP B1 is it's comprehensive functionality designed for small to medium-sized businesses, ensure scalability, seamless integration, and user friendly operations.

Cons

The main drawback of SAP B1 is it's initial complexity for new users and the potential high cost of implementation and customisation.

Pros

ts comprehensive suite of integrated business management tools. The system offers a wide range of functionalities..

Cons

The cost of licensing and ongoing maintenance can be a drawback for some organizations..

Pros

SAP Business One offers integrated modules for various business functions including accounting, CRM, inventory management, purchasing, and sales, providing a comprehensive solution for small and medium-sized enterprises. SAP Business One provides real-time data analytics and reporting capabilities, allowing users to make informed decisions based on up-to-date information, improving agility and responsiveness. Also, SAP Business One integrates seamlessly with other SAP products as well as third-party applications, facilitating interoperability and data exchange between different systems.

Cons

The software can be complex to implement and configure, requiring specialized expertise and resources. Training and change management efforts may also be necessary to ensure effective adoption by users.

Pros

It is stable solution. It is like a swiss knife. Has all functions in a company from sales management to production

Cons

It has so many features and the user interfaces arent always intuitive. It is good when you know the system. Then it is faster to use however when you need to start up or find a new feature it isnt intuitive.

Pros

Business One supports tons of automated workflow creation options that were very helpful for us across different departments. With these, we were able to make a lot of our inventory check, invoicing, logistics, and auditing processes almost completely automatic. They saved us a lot of working hours and reduced the chances of human error

Cons

It's a real challenge for IT teams to implement it properly. It takes months to implement it fully and you still have to do maintenance afterwards. Even though it's easier than some of the other bigger ERP tools, you'd still need a pretty solid IT team to get it running

Pros

Order to Cash process is handled through one ERP software

Cons

Reports are not easily customizable as per standard we have to invest in Add-On

Pros

All modules required by small-to-medium business companies are available. The Interface is user-friendly,

Cons

It is very expensive compared to other ERP's designed for SMB's (mainly the license costs). The initial setup takes longer period.

Pros

I liked most the part of reports generation, it's simple and easy to navigate into a reporting feature and also the ability to track every income and expense transaction you enter the system.

Cons

Its user interface is not welcoming. Moreover, in creating invoices, it's a bit manual rather than automatic. Here I mean, every single entry have to be entered manually even the date do not automatically change as you change the invoice.To my mind, I think this is a minor issue, so SAP Business one is still doing best in the manufacturing industries and consumer based organization.

Pros

The Productivity, reporting and integration

Cons

The cost of the implementation and the Annual Maintenance contract are expensive

Alternatives Considered

Switched From

Pros

Its ease of Use and comprehensive functionality , scalability, integration capabilities, customization options, reporting and analytics tools, user-friendly interface, and powerful support system make it a popular choice for companies looking to streamline operations

Cons

From a financial point of view .It is expensive for micro companies

Pros

The program is secure including many steps to confirm your identity.

Cons

Not user friendly and difficult to learn

Pros

This is a wonderful ERP option for small and medium-sized companies.

Cons

Don't support highly complex business or processes.

Pros

Used this software as a project planning and monitoring tool. It is impressive that this tool allows to input all data from stores, construction sites, offices etc and visualize total cost and the returns very effectively.

Cons

This interface is not mush user friendly. So most of new commers struggled a lot to get familiar with this.

Pros

One thing I really liked about the SAP Business One is that it is reliable for your business documentation. Another feature that is very helpful is that Microsoft SQL Server is available here.

Cons

For a beginner who don't have a training using this, it will be very hard to learn this SAP Business One on your own.

Pros

It has the capability to handle all business functionalities including orders, inventories, invoices, and accounting management things as well. One can use this for both financial and non-financial purposes.

Cons

sometimes it has a limited number of fields that can be edited, which can be made better by allowing users to add those fields. Also, it has a lot of modules which makes it harder for beginners to understand and a professional has to switch between the modules back and forth to go from one to another.

Pros

SAP Business One is the best ERP in the world because it requires companies that adopt the software to change their processes and customs to align with the best practices that SAP has identified over years of working with the world's largest companies. This is a major step towards innovation and process digitization for effective business management. SAP Business One offers up to 13 native SAP modules, along with numerous proprietary and third-party applications that can be of great assistance in the effective management of your business.

Cons

The downside of SAP Business One is the cost. This would be the overall cost. The annual maintenance cost is usually between 17% and 20% of the value of the total licenses you have acquired. The cost of these licenses is usually between $1,750 and $2,500. So, if your company has 50 employees and your total license cost is approximately $85,000, your annual maintenance renewal is approximately $14,450. In addition, SAP consulting is the most expensive of all consulting or professional services in the ERP world. Without a doubt, due to the high costs, you can find a good ERP that can help you save more.

Alternatives Considered

Pros

- We have used SAP Business one for almost 3 years now. It's a comprehensive ERP solution that meets various of our needs. The fact that SAP is a global leader as far as ERPs are concerned, there is great credibility associated with SAP Business One.- It is an all round system that is used across all our departments to manage the various aspects of our organization. Financial management is key. The main financial management aspects like the general ledger, accounts payable, accounts receivable, bank reconciliation and financial reporting work perfectly well.- SAP Business One can perfectly handle the entire sales cycle from CRM stage( Customer relationship management) to the point where you invoice your client for services delivered. At the CRM stage, you can onboard a lead into the system and manage all the activities in a pipeline related to the lead upto the point where they become a customer. Once a lead becomes a customer, you can send them an official quotation after which upon approval and acceptance and making an order, you can can generate the sales order in the system, and eventually when you supply the intended goods, you post a delivery note in SAP together with the sales invoice and later once the customer pays for the goods, you post the incoming payment which marks as the completion on of the sales cycle.

Cons

SAP Business one can be expensive for some small businesses to afford. Also, the whole process of implementation needs to be driven by the right team of consultants for the implementation to be successful. We are Lucky to have had a good team who would work around the clock to make sure that our implementation was a success.

Pros

i need SAP because it can help fully a business companie to have a valid control and checking.

Cons

purchase and budget management in procurement and financial

Pros

Constent efficiency and robust solution

Cons

The interface bit odd and slowness of the solution some times

Pros

- I have been a SAP Consultant for over 6 years now and I have seen how the system has transformed companies for the better. SAP Business One is a fully fledged ERP system that has all the functionalities you would need in an ERP system from financial management and reporting, Accounting, inventory management, Customer Relationship Management(CRM), Production, Full Supply chain management just to name a few of the main functionalities. - One of the strongest factors about SAP Business One has to be the customization capabilities. Let me talk about Addons. If a specific customer requirement cannot be met by SAP Business One, a developer develop an addon on top of SAP Business One to provide that specific functionality. For example, there is a client we had to develop 5 addons for since their business was quite unique and abit complex. At the end of the implementation, we had met al the requirements and the client was happy.- In terms of customization, SAP Business One provides tools like, user defined tables, user defined fields, queries, crystal reports, alerts, approvals, etc to help configure a company to their own unique specifications.-

Cons

Not many companies can afford SAP Business One in terms of the implementation cost and licensing cost. It's a huge lifetime investment so getting a client who is ready to make that switch from their legacy ERP is usually a lengthy process which involves a lot of financial considerations.

Alternatives Considered

Reasons for Switching to SAP Business One

Pros

The product which helps the Business individuals to manage and automate their business process.

Cons

Nothing as of now, Getting a right partner for implementation is bit difficult

Pros

With SAP Business One, the tool makes handling ERP and accounting as well as financial planning.

Cons

It has amazing features, and all has been smooth.

Pros

During the closing period, consolidating various business area reports into a single system significantly simplifies the process and reduces the likelihood of errors.

Cons

Getting accustomed to all the navigation and features proved to be a learning curve. However, I'm uncertain if it's specific to our company's setup, but I find that the system logs me out quite quickly, necessitating multiple logins throughout the day when I use it.

Pros

SAP B1 is SAP's most popular and mature SMB ERP product in the market for 18+ years and with over 75000 customers worldwide. available on-premises and hosted, B1 is exclusively distributed by partners and includes broad functionality beyond finance in areas such as CRM, inventory, and MRP.

Cons

Implementation of B1 can have significant hidden costs including hosting, testing, custom reporting, and significant extra consultancy hours needed for upgrades and updates.

Alternatives Considered

Pros

The inventory management saves us countless hours on tracking and maintaining our shipping and ordering needs

Cons

Occasional slow response time or crashing slows up work day