--- description: Review of Document Locator Software: system overview, features, price and cost information. Get free demos and compare to similar programs. image: https://gdm-localsites-assets-gfprod.imgix.net/images/software_advice/og_logo-55146305bbe7b450bea05c18e9be9c9a.png title: Document Locator | Reviews, Pricing & Demos - SoftwareAdvice AU --- Breadcrumb: [Home](/) > [Document Control Software](/directory/4233/document-control/software) > [Document Locator](/software/335841/columbiasoft) # Document Locator Canonical: https://www.softwareadvice.com.au/software/335841/columbiasoft Page: 1 / 3\ Next: [Next page](https://www.softwareadvice.com.au/software/335841/columbiasoft?page=2) > Document Locator is enterprise document management software that is uniquely integrated into Microsoft Windows. The platform is integrated with Microsoft Office and other business applications and works directly inside Windows Explorer to appear like a shared folder with document management features embedded within. Document workflow, paperless scanning, email management, reporting, and version control are built in. The system also converts scanned paper to searchable digital files and electronic forms are used to transform processing with digital capture, routing, and approval. Security based on the Microsoft NT security model protects information and detailed audit logging captures a record of every action that occurs. The configuration of Document Locator makes it ideal for areas involving regulatory or compliance-related document control, such as ISO, FDA, HIPAA, or CAPA. The system is frequently used in the areas of quality management, Human Resources, project management, contracts, manufacturing, and engineering. Users have access to training classes, online training media, a customer portal, and custom-tailored professional services. Document Locator is available by annual subscription and can be deployed on-premise using Microsoft SQL and Windows Server, or it can be run as a cloud solution. An API is available for integration with other systems. > > Verdict: Rated **4.6/5** by 42 users. Top-rated for **Likelihood to recommend**. ----- ## Quick Stats & Ratings | Metric | Rating | Detail | | **Overall** | **4.6/5** | 42 Reviews | | Ease of Use | 4.4/5 | Based on overall reviews | | Customer Support | 4.8/5 | Based on overall reviews | | Value for Money | 4.5/5 | Based on overall reviews | | Features | 4.5/5 | Based on overall reviews | | Recommendation percentage | 90% | (9/10 Likelihood to recommend) | ## About the vendor - **Company**: ColumbiaSoft - **Location**: Portland, US - **Founded**: 1998 ## Commercial Context - **Starting Price**: USD 22.00 - **Pricing model**: Per User - **Pricing Details**: Subscription pricing for On Premise or Cloud. - **Target Audience**: 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000, 5,001–10,000, 10,000+ - **Deployment & Platforms**: Cloud, SaaS, Web-based, Windows (Desktop), Windows (On-Premise), Android (Mobile), iPhone (Mobile), iPad (Mobile) - **Supported Languages**: English - **Available Countries**: Canada, United States ## Features - API - Access Controls/Permissions - Activity Tracking - Alerts/Escalation - Alerts/Notifications - Approval Process Control - Archiving & Retention - Attestation - Audit Management - Audit Trail - Benefits Management - Change Management - Collaboration Tools - Commenting/Notes - Compliance Management - Compliance Tracking - Configurable Workflow - Content Management - Content Publishing Options - Corrective and Preventive Actions (CAPA) ## Integrations (25 total) - Acumatica Cloud ERP - AutoCAD - Bluebeam Revu - Box - ComplianceWire - Converge - Docusign - Dropbox Backup - ENVI - Harvest - Microsoft 365 - Microsoft Azure - Microsoft Entra ID - Microsoft Outlook - Namely ... and 10 more integrations ## Support Options - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - Chat ## Category - [Document Control Software](https://www.softwareadvice.com.au/directory/4233/document-control/software) ## Related Categories - [Document Control Software](https://www.softwareadvice.com.au/directory/4233/document-control/software) - [Document Management Software](https://www.softwareadvice.com.au/directory/722/document-management/software) - [Enterprise Content Management Software](https://www.softwareadvice.com.au/directory/3485/enterprise-content-management-system/software) - [Records Management Software](https://www.softwareadvice.com.au/directory/1859/records-management/software) - [Content Management Systems](https://www.softwareadvice.com.au/directory/4543/cms/software) ## Alternatives 1. 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[Revver](https://www.softwareadvice.com.au/software/18244/revver) — 4.4/5 (908 reviews) ## Reviews ### "Doc locator makes organizing so much better" — 5.0/5 > **Samantha** | *20 April 2025* | Hospital & Health Care | Recommendation rating: 10.0/10 > > **Pros**: It makes finding and using my documents much easier and organized > > **Cons**: Nothing not to like makes organizing so much easier > > Excellent I love this product it's a lot more easier than expected ----- ### "Loving it so far" — 5.0/5 > **Addie** | *16 March 2025* | Hospitality | Recommendation rating: 9.0/10 > > **Pros**: It was easy to integrate into our regular system, training process was also simple. > > **Cons**: Nothing as of yet. Everything seems to flow ----- ### "Best Document Management for Windows" — 3.0/5 > **Verified Reviewer** | *13 October 2022* | Education Management | Recommendation rating: 10.0/10 > > **Pros**: Used it for our internal document management and enterprise knowledge base. Its an easy document manager with great features. > > **Cons**: The pricing is at higher side for less than 10 users. There should be custom pricing according to the number of users. > > Good tool for windows and a good way to organize all your documents. ----- ### "Document Locator" — 4.0/5 > **Zalman** | *5 December 2025* | Financial Services | Recommendation rating: 8.0/10 > > **Pros**: Its version control and audit trail features offer the level of traceability we need in the financial services sector. Collaboration across departments has also become more consistent since everything is accessible and updated in real time. > > **Cons**: Some of the advanced configuration options require a bit more time to understand, especially when setting up new workflows. Once properly adjusted, however, the system remains stable and efficient. ----- ### "Highly recommend. Great software" — 5.0/5 > **Sylvia** | *11 April 2024* | Government Administration | Recommendation rating: 10.0/10 > > **Pros**: We use Document Locator all day every day. The software is easy to use, intuitive, and reliable. The Team at Document Locator was extremely helpful in working with the migration of our data from our previous software vendor who was not helpful. Each time we have received training, it has been informative, clear, and concise. Folder Structures and Profiles are great tools to allow us to work efficiently with consistency across departments. We have experienced no downtime. Document Locator has improved our efficiency in our daily duties. > > **Cons**: Emails are automatically named which is great. However, we would love to be able to reorder the auto-naming to be specific to us. We heavily rely on the search feature or breadcrumbs. However, we have to manually navigate to the file to save the document in when "printing to Document Locator". The breadcrumbs or search features are not available in the "print to" function. > > Our experience with Document Locator has been great. We have no regrets. The Team at Document Locator was extremely helpful in working with the migration of our data from our previous software vendor. They went over and beyond to make sure we received not only all of our documents, but the meta data that was attached. The Team customized our platform to meet our needs. The Trainers were patient and detail oriented. The software is easy to use, intuitive, and reliable. Document Locator has improved our efficiency in our daily duties. ----- Page: 1 / 3\ Next: [Next page](https://www.softwareadvice.com.au/software/335841/columbiasoft?page=2) ## Links - [View on SoftwareAdvice](https://www.softwareadvice.com.au/software/335841/columbiasoft) ## This page is available in the following languages | Locale | URL | | en | | | en-AU | | | en-GB | | | en-IE | | | en-NZ | | ----- ## Structured Data