--- description: Review of Kantata Software: system overview, features, price and cost information. Get free demos and compare to similar programs. image: https://gdm-localsites-assets-gfprod.imgix.net/images/software_advice/og_logo-55146305bbe7b450bea05c18e9be9c9a.png title: Kantata | Reviews, Pricing & Demos - SoftwareAdvice AU --- Breadcrumb: [Home](/) > [Gantt Chart Software](/directory/3449/gantt-chart/software) > [Kantata](/software/3512/kantata) # Kantata Canonical: https://www.softwareadvice.com.au/software/3512/kantata Page: 1 / 26\ Next: [Next page](https://www.softwareadvice.com.au/software/3512/kantata?page=2) > Kantata helps professional services organizations of 50 to 5,000+ employees ensure consistent excellence and profitability across every project. With a platform that connects everything from scoping to resourcing to forecasting, you can always deliver amazing. The real challenge for most PS organizations is that their projects are so unpredictable. They never really know how an engagement is going to play out until it’s too late to do anything about it. And that undermines profits, strains resources, and leaves clients wondering what they’re really paying for. Kantata PSA puts an end to unpredictable projects by enabling you to: • Instantly assemble the ideal team – so you can deploy resources based on the best match for scope, scheduling, skillsets, and more • Easily amplify institutional knowledge – by turning past experience into real-time intelligence so all your expertise is available to all your people • Confidently forecast every outcome – with an accurate, comprehensive view of everything from revenue and margins to capacity and sentiment Not every services firm operates the same way — and your PSA shouldn’t either. Kantata is the only PSA offering both a Salesforce-native and an open infrastructure option, so you can choose the ecosystem that fits your business. With over 1,200 prebuilt connectors — including Salesforce, NetSuite, HubSpot, Workday, Sage Intacct, Microsoft Dynamics 365, Google Workspace, and Jira — Kantata extends the value of your existing tech stack while keeping all your operational data connected in one AI-powered platform. That’s why professional services organizations across software, IT services, management consulting, and marketing agencies rely on Kantata to operate with greater precision, predictability, and profitability. Leading organizations like Deloitte, Sage, and Hitachi trust Kantata, and our customers consistently achieve a 33% increase in on-time project delivery. > > Verdict: Rated **4.2/5** by 627 users. Top-rated for **Likelihood to recommend**. ----- ## Quick Stats & Ratings | Metric | Rating | Detail | | **Overall** | **4.2/5** | 627 Reviews | | Ease of Use | 4.0/5 | Based on overall reviews | | Customer Support | 4.2/5 | Based on overall reviews | | Value for Money | 4.0/5 | Based on overall reviews | | Features | 4.1/5 | Based on overall reviews | | Recommendation percentage | 80% | (8/10 Likelihood to recommend) | ## About the vendor - **Company**: Kantata - **Founded**: 2022 ## Commercial Context - **Pricing model**: Per User (Free Trial) - **Pricing Details**: Kantata offers plans to meet specific user needs. Choose from resource management to complete PSA with advanced BI. Kantata Resource Management and Professional Services Automation custom pricing based on request To receive accurate pricing information, contact Kantata directly. - **Target Audience**: Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000, 5,001–10,000, 10,000+ - **Deployment & Platforms**: Cloud, SaaS, Web-based, Mac (Desktop), Windows (Desktop) - **Supported Languages**: English - **Available Countries**: Australia, Canada, Germany, Ireland, New Zealand, Singapore, United Kingdom, United States ## Features - @mentions - API - Access Controls/Permissions - Accounting - Accounting Integration - Activity Dashboard - Activity Tracking - Agile Methodologies - Alerts/Notifications - Approval Process Control - Assignment Management - Bar Chart - Billable & Non-Billable Hours - Billable Items Tracking - Billing & Invoicing - Budget Management - Budget Tracking - Budgeting/Forecasting - Business Intelligence - Business Process Automation ## Integrations (25 total) - Avalara - BambooHR - Dynamics 365 - Expensify - Gmail - Google Calendar - Google Drive - Google Workspace - HubSpot CRM - Jira - Microsoft 365 - NetSuite - PayPal - QuickBooks Online - QuickBooks Online Advanced ... and 10 more integrations ## Support Options - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat ## Category - [Gantt Chart Software](https://www.softwareadvice.com.au/directory/3449/gantt-chart/software) ## Related Categories - [Gantt Chart Software](https://www.softwareadvice.com.au/directory/3449/gantt-chart/software) - [Project Tracking Software](https://www.softwareadvice.com.au/directory/1606/project-tracking/software) - [Online Project Management Software](https://www.softwareadvice.com.au/directory/436/web-based/software) - [Project Management Software](https://www.softwareadvice.com.au/directory/4430/project-management/software) - [Project Portfolio Management Software](https://www.softwareadvice.com.au/directory/1937/ppm/software) ## Alternatives 1. 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For example, having real-time visibility on utilization, project margins, staffing capacity, and burn rates helps management make faster and better decisions. > > **Cons**: What I liked least about Kantata is that the platform can feel complex at first. In practice, configuration, reporting logic, and integrations may require internal ownership or dedicated admins. It can also be expensive for smaller teams with lighter operational needs ----- ### "Professional Services Automation and Project Collaboration in One Package" — 5.0/5 > **Andy** | *17 May 2024* | Industrial Automation | Recommendation rating: 10.0/10 > > **Pros**: The best feature of Kantata is that is provides a combination of Professional Services Automation (the ability to track time, assignments, tasks, project margins, etc.) along with an end-customer collaboration capability to jointly track project task progress, shared documents, and shared task progress. > > **Cons**: The more challenging part of Kantata is the custom reporting aspects. During implementation, we have several custom reports built by the Kantata team. These are working acceptably, but if you want to modify or change those reports it takes a pretty high level of knowledge and experience. > > The overall experience was positive - the implementation went well and the consultant kept us focused on the core items we wanted to implement first. ----- ### "Kantata is a workhorse\!" — 4.0/5 > **Dave** | *30 June 2025* | Information Technology & Services | Recommendation rating: 6.0/10 > > **Pros**: It has alot of depth and capabilities. I like it's abilities to give you actual usable data and for people to connect on the system > > **Cons**: could be a little more user friendly. There is a descent learning curve but once you get the ecosystem figured out you can navigate easily > > great, i wish they would add more accounting into the system like project overhead and non-billable peoples hours and behind the scene stuff ----- ### "Great for small business, but tedious for big accounts" — 3.0/5 > **Verified Reviewer** | *27 April 2026* | Pharmaceuticals | Recommendation rating: 2.0/10 > > **Pros**: I think Kantana has done a great job in their timeline developments, time tracking, and resource allocation. > > **Cons**: I do sometimes feel as if there are too many moving parts in Kantata which makes it difficult to follow each step involved with project creation, etc. This would be a great resource for a small account, but it tends to get tedious with big accounts with a high volume of projects. Additionally, there are frequently bugs with resourcing allocation where the timeline says one thing, but the hours are behind. So needing to double check every time hours are distributed gets tedious. > > Overall, I think the idea of having everything available in one program is great for a small account with a few projects, however I feel that a lot of the features go missed with a large account. There are a lot of tasks that require multiple steps and with that needing double checked once complete, which can sometimes feel like you don't have time to manage other responsibilities because there are so many steps with project creation. ----- ### "The system has worked mainly as expected and it is good" — 4.0/5 > **Peter** | *12 January 2026* | Information Technology & Services | Recommendation rating: 8.0/10 > > **Pros**: I am writing this message, while the heating unit located in my office is clicking, clicking, clicking I’m glad your Kanban boards moved when I clicked on them, I was afraid they would be extremely slow and therefore annoying. I received a response immediately from \[sensitive content hidden\] in Support which I did not expect. The system saves me a lot of time creating the template for each of the recurring items. I like the timer feature to track our developers and their billable hours. > > **Cons**: I think the email notifications are way too many unless you turn them off completely. I believe my largest complaint is how long it takes the scheduler to load due to the fact the data gets updated each time I scroll through the scheduler and honestly causes eye strain. When you have very large projects, the mobile app is essentially worthless, it freezes constantly. > > Having everything (Budget, Billing) in one location gives credibility to clients as we send them reports. Not having to open 5 Tabs at the same time to see the budget and billing information is a plus. I am simply happy that the proofing for those large files will upload, even if it is slow. In the workload planner view, we can determine who is working the most. ----- Page: 1 / 26\ Next: [Next page](https://www.softwareadvice.com.au/software/3512/kantata?page=2) ## Links - [View on SoftwareAdvice](https://www.softwareadvice.com.au/software/3512/kantata) ## This page is available in the following languages | Locale | URL | | de | | | en | | | en-AU | | | en-GB | | | en-IE | | | en-NZ | | | fr | | ----- ## Structured Data