--- description: Review of YAROOMS Software: system overview, features, price and cost information. Get free demos and compare to similar programs. image: https://gdm-localsites-assets-gfprod.imgix.net/images/software_advice/og_logo-55146305bbe7b450bea05c18e9be9c9a.png title: YAROOMS | Reviews, Pricing & Demos - SoftwareAdvice AU --- Breadcrumb: [Home](/) > [Visitor Management Systems](/directory/4205/visitor-management/software) > [YAROOMS](/software/360674/yarooms) # YAROOMS Canonical: https://www.softwareadvice.com.au/software/360674/yarooms Page: 1 / 5\ Next: [Next page](https://www.softwareadvice.com.au/software/360674/yarooms?page=2) > YAROOMS is the complete workplace management platform that helps organizations coordinate people, spaces, and schedules - especially in hybrid work environments. It combines space booking, hybrid work scheduling, visitor management, digital signage, and workplace analytics into one easy-to-use system that works across desktop, mobile, and Microsoft Teams. Key Capabilities 1. Space \& Resource Booking Employees can reserve desks, meeting rooms, parking spots, and shared equipment based on location, capacity, or amenities. Real-time interactive floor plans show live availability and help users find and book the right space in seconds - on desktop, mobile app, or directly inside Microsoft Teams. Highlights: \> Custom booking rules and approval workflows \> Recurring reservations and time-based restrictions \> Check-in, auto-release for unused bookings \> Private (incognito) bookings 2. Hybrid Work Scheduling Using the Hybrid Work Calendar, employees can easily set their work location (office, home, remote) for each day. The calendar is shared across the organization, helping teams align their in-office days and collaborate more effectively. Admins can: \> Define occupancy thresholds and WFH limits \> Report on attendance patterns and office utilization \> Enforce hybrid work policies without micromanaging \> Support flexible work while staying compliant 3. Visitor Management YAROOMS makes guest management secure and efficient. Hosts can pre-register visitors, trigger automatic host notifications, and streamline on-site check-in. A digital visitor log ensures full traceability and compliance with security policies. YAROOMS visitor management system supports: \> Custom workflows for different visitor types (partners, contractors, etc.) \> Branded registration and check-in experiences \> Modern digital visitor log \> Optional badge printing and ID verification 4. Digital Signage Real-time availability of meeting rooms and desks is displayed across: \> Digital desk signs \> Room displays outside meeting rooms \> Large screens in lobbies and collaboration zones This enhances transparency, reduces booking conflicts, and helps employees navigate the workplace effortlessly. 5. Workplace Analytics Data dashboards provide real-time insights into: \> Desk and room utilization \> Hybrid attendance trends \> Visitor activity \> Booking behavior and space demand \> Employee satisfaction with the office This helps organizations make informed decisions about space planning, future office needs, and resource optimization. Additional Features \> Microsoft Teams, Outlook, and Google Calendar integrations \> Mobile app and AI assistant (Yarvis) \> Multi-location and timezone support \> SSO support \> GDPR and ISO 27001 compliance Who It’s For YAROOMS is trusted by mid-sized companies and large enterprises across a wide range of industries: \> Finance \& Banking – for compliance and hybrid team coordination \> Healthcare \& Hospitals – to manage shared resources, clinical spaces, and visitor access \> Government \& Public Sector – for transparency, security, and facility oversight \> Education \& Research Institutions – for managing rooms, labs, and campus scheduling \> Technology \& Software – to support fast-moving, flexible hybrid workforces YAROOMS is ideal for any organization managing multiple office locations, shared spaces, or hybrid work policies. Business Benefits \> Lower real estate and operational costs by optimizing space usage \> Saved employee and management time \> Improved team coordination in flexible and hybrid environments \> Security and compliance for visitors and bookings \> Data-driven decisions about your workplace strategy \> Enhanced workplace experience for both employees and guests > > Verdict: Rated **4.6/5** by 102 users. Top-rated for **Likelihood to recommend**. ----- ## Quick Stats & Ratings | Metric | Rating | Detail | | **Overall** | **4.6/5** | 102 Reviews | | Ease of Use | 4.7/5 | Based on overall reviews | | Customer Support | 4.5/5 | Based on overall reviews | | Value for Money | 4.5/5 | Based on overall reviews | | Features | 4.6/5 | Based on overall reviews | | Recommendation percentage | 90% | (9/10 Likelihood to recommend) | ## About the vendor - **Company**: YAROOMS - **Location**: New York, US - **Founded**: 2011 ## Commercial Context - **Starting Price**: USD 200.00 - **Pricing model**: Usage Based (Free Trial) - **Pricing Details**: The Starter, Business, or Enterprise pricing plans cater to different business sizes and needs, whether it’s simple space management or full hybrid work enablement. It’s simple: just pick one and pay for the features you need. - **Target Audience**: 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000, 5,001–10,000, 10,000+ - **Deployment & Platforms**: Cloud, SaaS, Web-based, Mac (Desktop), Windows (Desktop), Linux (Desktop), Windows (On-Premise), Linux (On-Premise), Chromebook (Desktop), Android (Mobile), iPhone (Mobile), iPad (Mobile) - **Supported Languages**: English, French, German, Italian, Spanish - **Available Countries**: Albania, Andorra, Anguilla, Antigua and Barbuda, Argentina, Aruba, Australia, Austria, Bahamas, Barbados, Belarus, Belgium, Belize, Bermuda, Bolivia, Bosnia and Herzegovina, Brazil, British Virgin Islands, Bulgaria, Canada and 92 more ## Features - API - Access Controls/Permissions - Activity Dashboard - Activity Tracking - Alerts/Notifications - Appointment Scheduling - Approval Process Control - Attendance Management - Attendance Tracking - Automated Scheduling - Availability Indicator - Availability Management - Booking Management - Calendar Management - Calendar Sync - Calendar/Reminder System - Categorisation/Grouping - Class Scheduling - Collaboration Tools - Color Codes/Icons ## Integrations (8 total) - Google Calendar - Google Meet - Google Workspace - Microsoft 365 - Microsoft Outlook - Microsoft Teams - Okta - SharePoint Azure AD Connect ## Support Options - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat ## Category - [Visitor Management Systems](https://www.softwareadvice.com.au/directory/4205/visitor-management/software) ## Related Categories - [Visitor Management Systems](https://www.softwareadvice.com.au/directory/4205/visitor-management/software) - [Space Management Software](https://www.softwareadvice.com.au/directory/4723/space-management/software) - [IWMS Software](https://www.softwareadvice.com.au/directory/4752/iwms-software/software) - [Scheduling Software](https://www.softwareadvice.com.au/directory/4738/scheduling/software) - [Integrated Workplace Management Software](https://www.softwareadvice.com.au/directory/541/iwms/software) ## Alternatives 1. [Clearooms](https://www.softwareadvice.com.au/software/336481/clearooms) — 4.7/5 (218 reviews) 2. [Archie](https://www.softwareadvice.com.au/software/501022/Archie) — 4.9/5 (81 reviews) 3. [Nibol](https://www.softwareadvice.com.au/software/378523/nibol) — 4.7/5 (85 reviews) 4. [Tactic](https://www.softwareadvice.com.au/software/334969/tactic) — 4.7/5 (72 reviews) 5. [elia](https://www.softwareadvice.com.au/software/344420/elia) — 4.7/5 (57 reviews) ## Reviews ### "Review" — 5.0/5 > **Ali** | *15 April 2020* | Computer Software | Recommendation rating: 7.0/10 > > **Pros**: - Viewing events on single page - Ease of use among company users - Simple and minimal UX > > **Cons**: - Not having iPhone application - Lack of synchronization with Google Calendar ----- ### "A game-changer for office life" — 5.0/5 > **Robbie** | *6 November 2025* | Education Management | Recommendation rating: 10.0/10 > > **Pros**: It's super user-friendly. The booking system is straightforward to use. The "blueprints" of the bookable room layouts are accurate. The confirmation emails and Microsoft Teams calendar sync are great. > > **Cons**: When my company initially adopted it, the system required users to double-confirm their bookings via email, which was annoying. We have since dropped this setting, and it has made for a much better experience. > > Considering my company went from having no booking system in place to implementing YAROOMS, it has been a game-changer. It brings structure and order to an aspect of office life that desperately needs it. ----- ### "Good tool, needs some fine-tuning" — 3.0/5 > **MELISANDE** | *6 June 2024* | Hospitality | Recommendation rating: 6.0/10 > > **Pros**: Relativiely easy to use once you understand that you need to plan in calendar before booking your desk. Application in Teams is very practical. > > **Cons**: Desk options (screen size for example) would be more practical if it was visible with a symbol on the desk rather that when hovering over desk with the mouse. The independant application on iphone is not very functional. ----- ### "User-friendly and good interactive workplace map feature." — 4.0/5 > **Nisarg** | *16 January 2025* | Mechanical or Industrial Engineering | Recommendation rating: 8.0/10 > > **Pros**: Yarooms is a good application for desk booking as well as workplace management. The application includes good features such as interactive workplace map and check-in features to adequately manage employee work stations. Has a good customer service as well. > > **Cons**: Some times it is slow and glitchy. If the booking is canceled and someone else is sitting on the desk, it does not show the workplace occupied. Fault on the user per but still app should show not available. > > Overall good experience, user-friendly and solves the problem of workstation availability management. ----- ### "Positive Yarooms experience" — 5.0/5 > **ktrina** | *12 November 2025* | Retail | Recommendation rating: 8.0/10 > > **Pros**: I find the Yarooms easy to use, you can clearly see what desks are booked and I like the reminder functionality. > > **Cons**: Not always easy to use on the go, in regards the mobile application, so some functionality to improve this would be beneficial > > It has been a positive experience, easy to use and see who is in the office and where they are sitting. ----- Page: 1 / 5\ Next: [Next page](https://www.softwareadvice.com.au/software/360674/yarooms?page=2) ## Links - [View on SoftwareAdvice](https://www.softwareadvice.com.au/software/360674/yarooms) ## This page is available in the following languages | Locale | URL | | de | | | en | | | en-AU | | | en-GB | | | en-IE | | | en-NZ | | | fr | | ----- ## Structured Data