--- description: Review of Celiveo 365 Software: system overview, features, price and cost information. Get free demos and compare to similar programs. image: https://gdm-localsites-assets-gfprod.imgix.net/images/software_advice/og_logo-55146305bbe7b450bea05c18e9be9c9a.png title: Celiveo 365 | Reviews, Pricing & Demos - SoftwareAdvice AU --- Breadcrumb: [Home](/) > [Print Management Software](/directory/4647/print-management/software) > [Celiveo 365](/software/504479/Celiveo-365) # Celiveo 365 Canonical: https://www.softwareadvice.com.au/software/504479/Celiveo-365 > Celiveo 365 — Secure Cloud Print, Scan \& AI Corporate Memory Celiveo 365 is a transformative, cloud-native SaaS platform built entirely on Microsoft Azure PaaS and deeply integrated with Microsoft Universal Print and Entra ID. It eliminates traditional output infrastructure—print servers, drivers, agents, VMs, and inbound firewall ports—delivering a serverless, driverless experience with the lightest possible network footprint: outbound-only HTTPS over port 443, secured by mutual TLS and ECC-P256 certificate chains in a true Zero-Trust-Access model. It supports deployments from 10 to over 100,000 users, scales elastically, deploys in about an hour, and is ISO 27001:2022 certified and compliant with GDPR, HIPAA, SOC 2, and CCPA. The platform comes in two editions. Cloud Edition — Pure SaaS Secure Cloud Print \& Scan The Cloud Edition is the foundational layer for secure, low-IT cloud printing and scanning. Because it relies entirely on Microsoft's Universal Print architecture, it is fully aligned with Windows Protected Print (WPP), requiring no proprietary drivers, port monitors, or local print servers. Users print from any platform—Windows, macOS, iOS, Android, Chromebook—and from anywhere, with follow-me Pull Print and secure release at the device via PIN, contactless card, or NFC mobile. Smart printers run the Celiveo Embedded Agent for full on-screen control, while a lightweight Universal Printer Endpoint (UPE) extends secure Pull Print to virtually any IPP 2.0 printer. Documents are protected end-to-end with double encryption (AES-256-GCM at rest with dynamic, certificate-tied keys, plus TLS 1.3 in transit), decrypted only inside the printer after authentication. Secure Scan sends documents directly to OneDrive, Microsoft 365 email, or MailJet with no intermediary servers or stored tokens. Built-in AI-DLP scans in real time for PII, PHI, and financial data, blocking or alerting before release. Geotagging, floor maps, print rules, fast fleet onboarding (up to 5,000 printers in 30 minutes), and native Power BI reporting round out a platform that can cut print volumes and TCO by up to 50–70%. A calculator is available on the celiveo web site, allowing companies to evaluate the TCO reduction opportunity. Enterprise Edition — Secure Cloud Print \& Scan plus AI Corporate Memory The Enterprise Edition includes everything in the Cloud Edition and adds AI-powered document management that builds a secure corporate memory. Any employee can preserve a document, email, report, or on-screen content simply by pressing Ctrl+P / Command+P—capturing it through the cloud print queue into the organization's private AI knowledge base, with no extra software or training. Because only user-selected, high-value content is processed, costs and AI hallucinations are dramatically reduced. Captured documents and their AI embeddings stay exclusively inside the customer's own Microsoft 365 tenant, encrypted with customer-managed keys in Azure Key Vault; Celiveo staff have zero visibility, and data is never used to train external AI. Through the Celiveo 365 Teams Agent, employees ask questions in plain natural language and receive concise, multilingual answers—each with one-click links to source documents for instant verification. By ending the average 1.8 hours per day lost searching for information, the Enterprise Edition can reclaim up to two hours per knowledge worker daily, with ROI exceeding 1,000% in year one. A calculator is available on the celiveo web site, allowing companies to evaluate the ROI opportunity. Together, the two editions let organizations start with secure, serverless cloud print and scan and grow seamlessly into AI-driven knowledge management—on one Azure-native platform with no infrastructure to maintain. > > Verdict: Rated \*\*\*\* by 0 users. Top-rated for **Overall Quality**. ----- ## About the vendor - **Company**: Celiveo ## Commercial Context - **Starting Price**: USD 3.00 - **Pricing model**: Per User (Free Trial) - **Pricing Details**: How Celiveo 365 Is Priced Celiveo 365 is available in two editions, both priced per active user per month: Celiveo 365 Cloud Print: $3 per active user/month — secure cloud print management Celiveo 365 Enterprise: $12 per active user/month — AI document management plus everything in Cloud Print An active user is a user who actually used the service during that month — users who did not print, scan, copy, or query documents that month generate no charge. There is no per-printer, per-device, or per-server fee, and no infrastructure to buy: the service runs on Microsoft Azure and deploys in one day. The 100-User Annual Base Every subscription starts with an annual base of 100 users, billed for 12 months: Cloud Print: 100 users x $3 x 12 months = $3,600 per year Enterprise: 100 users x $12 x 12 months = $14,400 per year This base is the minimum commitment. Months with fewer than 100 active users are covered by the base with no credit or rollover; the base is consumed whether or not 100 users are active. Monthly Overage Above The Base Each month, active users beyond the base 100 are billed as overage at the edition's per-user rate ($3 or $12) for that month. Overage is calculated on actual monthly activity, so costs scale up and down automatically with real usage — seasonal peaks cost more only in the months they occur. Worked Examples Company with 100 users or fewer: annual base only ($3,600/year Cloud Print, $14,400/year Enterprise), no overage. Company with 180 users, 150 active in a given month: annual base plus that month's overage of 50 users (50 x $3 = $150 on Cloud Print; 50 x $12 = $600 on Enterprise). Company with 500 users averaging 420 active per month: annual base plus typical monthly overage of 320 users (320 x $3 = $960/month on Cloud Print; 320 x $12 = $3,840/month on Enterprise). What Each Edition Includes Cloud Print ($3/active user/month): secure pull printing with card, PIN, or smartphone release; AI-DLP data loss prevention on print jobs for activated shared print queues - including a poolable credit of 10 pages per user per month (e.g., 200 users = 2,000 pooled DLP pages/month) - optional top-ups are available for higher DLP volumes; advanced print rules; native Microsoft Universal Print and Entra ID integration with no AAD connector; Windows Protected Print (WPP) support; mobile print for iOS, Android, and Chrome Enterprise; print tracking and Power BI reporting. Works with Xerox, Lexmark, FUJIFILM, HP, Ricoh, Canon, Konica Minolta, Toshiba, and any IPP 2.0/PDF-compliant or Wi-Fi network printer. Enterprise ($12/active user/month): everything in Cloud Print, plus AI-powered document management — capture via virtual print or MFP scan, semantic search, summarization, and natural-language queries including in Microsoft Teams. All AI processing and document storage remain in your own Microsoft 365/Azure tenant; no customer data is used to train public AI models. Both editions are ISO 27001:2022 certified, Zero-Trust architected, and a HIPAA Business Associate Agreement is available. There are no feature tiers or add-on modules; the only optional extra are: - an AI-DLP credit top-up for organizations that need to scan more pages than their included pooled credit. Upgrading from Cloud Print to Enterprise is available at any time. YOUR AZURE TENANT, YOUR DATA, YOUR AZURE COSTS For security and confidentiality, all AI document management runs inside your own Azure tenant: document storage, encryption, the AI knowledge base, and every query made by your end-users stay within your tenant and never leave it. Not even Celiveo can access your documents, encryption keys, your knowledge base, or your users' queries. The benefit is total ownership: your organization holds full property and control of all documents and the Azure AI knowledge base built from them. The consequence is that the Azure infrastructure consumed by the service runs in your tenant and is billed by Microsoft directly to you, at your own negotiated Azure rates with no Celiveo markup. This covers three items: blob storage for your documents, Azure AI usage for end-user queries, and the database storing the knowledge-base index. The Celiveo 365 subscription covers the software service; Azure consumption appears on your existing Microsoft invoice like the rest of your Azure usage. How Billing Works Purchase and billing run through the Microsoft Azure Marketplace. Celiveo 365 appears as a line item on your existing Microsoft invoice, with taxation, currency, and procurement handled by Microsoft — no new vendor onboarding, no separate payment setup. Purchase through Microsoft CSP partners is also available for organizations that buy via a Cloud Solution Provider. Free Trial A 30-day, full-featured free trial is available through the Azure Marketplace using your Microsoft account. There is no automatic conversion: when the trial ends, nothing is charged. To continue, you actively convert the trial into a subscription. - **Target Audience**: 51–200, 201–500, 501–1,000, 1,001–5,000, 5,001–10,000, 10,000+ - **Deployment & Platforms**: Cloud, SaaS, Web-based, Mac (Desktop), Windows (Desktop), Chromebook (Desktop), Android (Mobile), iPhone (Mobile), iPad (Mobile) - **Supported Languages**: Brazilian Portuguese, Chinese, Czech, Dutch, English, Finnish, French, German, Greek, Hungarian, Indonesian, Italian, Japanese, Korean, Polish, Slovak, Spanish, Swedish, Traditional Chinese, Turkish - **Available Countries**: Albania, Algeria, American Samoa, Andorra, Angola, Anguilla, Antigua and Barbuda, Argentina, Armenia, Aruba, Australia, Austria, Azerbaijan, Bahamas, Bahrain, Bangladesh, Barbados, Belarus, Belgium, Belize and 200 more ## Features - AI Copilot - Access Controls/Permissions - Activity Tracking - Alerts/Escalation - Archiving & Retention - Audit Trail - Authentication - Billing & Invoicing - Billing Rate Management - Budget Control - Compliance Tracking - Content Management - Cost Tracking - Data Extraction - Data Visualization - Device Status Monitoring - Document Capture - Document Classification - Document Imaging - Document Review ## Integrations (16 total) - Azure AI services - Azure Active Directory External Identities - Azure Blob Storage - Azure Cosmos DB - Google Chrome - MacOS Big Sur - Microsoft 365 - Microsoft Access - Microsoft Azure - Microsoft Defender for Cloud - Microsoft Entra ID - Microsoft Entra Verified ID - Microsoft Fabric - Microsoft Power BI - Microsoft SharePoint ... and 1 more integrations ## Support Options - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) ## Category - [Print Management Software](https://www.softwareadvice.com.au/directory/4647/print-management/software) ## Related Categories - [Print Management Software](https://www.softwareadvice.com.au/directory/4647/print-management/software) - [Document Management Software](https://www.softwareadvice.com.au/directory/722/document-management/software) ## Alternatives 1. 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